Privacy Policy

Last updated: July 15, 2026

This Privacy Policy explains how VEROTIQ ("VEROTIQ," "we," "us," or "our") collects, uses, and protects information when you visit our website or submit a request through our forms. VEROTIQ is a business-to-business service that provides paid advertising and lead-generation services to HVAC companies. By using this website, you agree to the practices described below.

1. Information We Collect

Information you give us

When you complete our multi-step "Check My Area" form, we collect the details you provide, which may include:

  • Your full name and business/professional email address;
  • Your company website;
  • Your approximate monthly revenue range;
  • A description of the jobs and service area you're interested in.

Information collected automatically

To help us qualify requests and protect against fraud or spam, our forms and website automatically collect certain technical information at the time of submission, including:

  • Your IP address and approximate location (city, region, country), obtained through a third-party lookup service;
  • Your browser type and device information (user-agent string);
  • The date and time of your submission.

Advertising & analytics tracking

Our website and landing pages may use cookies, tracking pixels, and similar technologies from advertising and analytics providers — including, for example, the Google Ads and Meta (Facebook) advertising pixels. These tools help us measure the performance of our ad campaigns, understand how visitors interact with our pages, and improve the leads we generate. These providers may set their own cookies and process data according to their own privacy policies.

2. How We Use Your Information

We use the information we collect to:

  • Determine whether your service area is available and respond to your request;
  • Contact you about our services, including automated and manual follow-up by email, phone, or text;
  • Deliver, route, and manage leads and campaign data through our backend systems;
  • Measure and improve the performance of our advertising campaigns;
  • Detect and prevent fraud, spam, and abuse;
  • Comply with our legal obligations.

3. How Your Information Is Processed & Routed

When you submit a form, your information is transmitted securely to our automation and workflow backend (powered by n8n) running on our own cloud infrastructure. From there it may be routed to internal tools and to trusted service providers we use to operate our business, such as our CRM, email/SMS follow-up systems, and scheduling tools. We route this data only for the purposes described in this policy.

4. How We Share Information

We do not sell your personal information. We share information only with:

  • Service providers who process data on our behalf (e.g. hosting, analytics, advertising, email/SMS delivery, and CRM platforms), under obligations to protect it;
  • Advertising and analytics partners, as described in Section 1, for measurement and campaign optimization;
  • Authorities or third parties where required by law, or to protect our rights, safety, or property.

5. Data Retention

We keep your information for as long as necessary to provide our services, respond to your inquiry, meet our legal and accounting obligations, and resolve disputes. When information is no longer needed, we securely delete or anonymize it.

6. Data Security

We use industry-standard measures — including encrypted transmission (HTTPS), access controls, and reputable cloud infrastructure — to protect your information. No method of transmission or storage is completely secure, however, and we cannot guarantee absolute security.

7. Your Choices & Rights

Depending on where you are located, you may have the right to access, correct, or delete the personal information we hold about you, or to object to or restrict certain processing. You can also:

  • Opt out of marketing emails using the unsubscribe link in any message, or by replying STOP to text messages;
  • Manage cookies through your browser settings and ad-personalization controls offered by Google and Meta.

To exercise any of these rights, contact us using the details below.

8. Third-Party Links

Our website may link to third-party sites we do not control. This policy does not apply to those sites, and we encourage you to review their privacy policies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we'll revise the "Last updated" date above. Material changes will be posted on this page.

10. Contact Us

Questions about this policy or your information? Reach us at [email protected].